Real systems I shipped with AI tools under supervision. What worked, what broke, and what a founder can reuse.
Notes from the build
August 2026 · Directing AII Replaced Our CRM With a Telegram Bot
Nobody was logging sales notes into the CRM, so I stopped asking them to open a CRM. Now they text what happened and the bot handles the rest.
August 2026 · Directing AIWisperFlow vs Handy: Why the Open-Source Tool Trend Matters
WisprFlow costs $12-15/month and sends your voice to the cloud. Handy is free, open source, runs locally, and transcribes at 5x real-time speed. The shift toward open-source alternatives isn't just about saving money — it's about control.
August 2026 · Directing AIPutting AI Agents on a Schedule: What Actually Breaks Overnight
Scheduled agents sound like free labor. But silent failures, expired tokens, and compounding errors mean you need the same monitoring habits you'd give a junior hire working nights. Here's what I learned running four live scheduled agents.
July 2026 · AI for Small BusinessThe Actual Tool Stack Behind a Fractional AI Operator
When people ask what tools I use to run operations across companies without writing code, they expect a list. The list is the wrong answer. The real stack is four roles, and the connections between them.
July 2026 · AI for Small BusinessWhat to Automate First in a Small Company
The first thing to automate is not the flashy thing. It is the handoff where information dies between two people.
July 2026 · Founder LessonsWhat Five Care Homes Taught Me About Systems
I learned operations in senior care, where a dropped handoff is not a lost lead: it is a person not getting attended to.
July 2026 · AI for Small BusinessVerification Is the Job
The real skill of shipping software with AI when you are not a coder is verification, not prompting.
July 2026 · Founder LessonsThe Operating Rhythm Most Startups Are Missing
Most early-stage companies do not have an idea problem, they have an execution problem: no source of truth, no operating rhythm, and a founder doing work a system should do.
July 2026 · Directing AIThe Model Routing Setup That Cut My AI Coding Bill
I run seven AI agents across three tools. Routing every task through the most expensive model was burning money. Pinning tiers by job type fixed it.
July 2026 · Operator SystemsThe Lead Pipeline That Runs While I Sleep
How I built an automated lead pipeline: web form to Slack to Google Sheets to email, with no manual handoff, and the silent failure that almost sank it.
July 2026 · Directing AIHow I Shipped Our Website Without Writing Code
I'm a VP of Operations, not a coder. I shipped our company's website end to end: page structure, copy, legal pages, browser checks, and Vercel deploy.
July 2026 · AI for Small BusinessEvery Receipt Files Itself Now
How a non-coder VP of Operations stood up a self-hosted document system that files our accounting records automatically, and why the real work was writing the safety rules.
July 2026 · Operator SystemsClient Onboarding Without Dropped Balls
How I built our company's client onboarding email system: a written template for every stage, automated delivery, and the rewrite that made it sound like a person instead of a bank.
July 2026 · Directing AIA Shared Queue for My AI Agents
I run Claude, Codex, and GLM like a small team, through one Notion queue with claim rules, receipts, and a ban on guessing.